Privacy Policy

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FRENKO TECHNOLOGIES
Whistleblowing Policy & Procedure Promoting Transparency and Accountability

1. Purpose

This policy outlines Frenko Technologies’ commitment to ethical conduct and provides a structured process for reporting any concerns regarding illegal, unethical, or improper behaviour. It ensures confidentiality, protection from retaliation, and fair resolution of concerns raised by both internal and external stakeholders.

2. Scope

Applies to:

• Employees at all levels, including      contractors, consultants, and executives.
• External parties including suppliers,      customers, partners, and service providers with a relationship to Frenko      Technologies.

3. Reportable Concerns

Individuals may report:

• Fraud, theft, corruption, or      bribery
• Harassment or discriminatory      conduct
• Health, safety, or      environmental violations
• Misuse of company assets or      proprietary information
• Retaliation against      whistleblowers
• Other violations of law or      company policy

4. Reporting Channels

Internal Reporting

• Email: ethics@frenko-ltd.com
• HR Department or Line Manager
• Anonymous Drop Box (located in      office common areas)

External Reporting

• Hotline: +260 966 095301 (24/7      availability)
• Online Portal: www.frenko-ltd.com/report (anonymous submissions      allowed)

5. Confidentiality and Protection

Frenko Technologies will:

• Treat all reports with strict      confidentiality
• Prohibit retaliation against good-faith      whistleblowers
• Take disciplinary action      against individuals engaging in retaliation

6. Investigation Process

1. Acknowledgment – Confirmation of receipt (if      not anonymous) within 5 business days
2. Assessment – Preliminary review by      Compliance or HR
3. Investigation – Fact-finding with support      from relevant departments
4. Resolution – Corrective actions or      disciplinary steps as required
5. Closure – Case documentation and      optional feedback

7. Record-Keeping and Oversight

Reports are logged securely and reviewed by the Compliance Office to detect patterns and ensure effective policy implementation.

8. Policy Review

This policy is reviewed annually to reflect changes in regulations, business practices, or reporting mechanisms.

Speak Up. Stay Protected. Shape a Better Workplace.
For more information, contact the Compliance Office at compliance@frenko-ltd.com